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Active EMail Manager

Comprehensive Email-Management

Email management based on MS Exchange, Outlook or SharePoint 2007/2010/2013 together with the tecmasters product range provides long-term, audit compliant archiving of all company email, and promises a safe effective backup of email history. The tecmasters solution assures the accurate finding and recovery of all email communications. This is certainly helpful when reviewing – but will prove vital, in cases of disagreement. It provides the tools to classify and organize email correspondence so that the required information, when needed, can be speedily found.

Active Email Manager ArchitectureThe search for archived emails can be driven, not only directly from within the application, but can also run over SharePoint 2007/2010/2013. Procedure oriented storage of emails in virtual file structures ensures a transparent overview of all records relating to customers, partners or suppliers directly from within your SharePoint 2007/2010/2013. Aside from the automated storage of emails and their attachments in .MSG format all data can be converted into long term stable formats like TIFF or PDF/A guaranteeing accurate recovery at any time in the future - even if the original application by then no longer exists.

Highlights

  • Audit Compliant Archiving
  • Legal Conformity (e.g. GDPdU)
  • Permanent Email Server Load Relief
  • Storage Costs Reduction
  • Easy Search in SharePoint 2007/2010/2013 or MS Search Express

The tricky and time consuming search through old emails and folders is eliminated and the frequently forgotten backing-up on de-centralized servers need no longer be automated. This solution offers a comprehensive email management system, the power of which, far exceeds other familiar email archiving solutions:

  • Audit Compliant Archiving
  • Simplified search and sharing of information
  • Faster, improved decisions
  • Productivity increase


Automated migration with Active Migration Manager

Active Migration Manager, a development from tecmasters, realizes just that: Data from diverse sources – whether from Exchange Server, a File Server, from other DMS-Systems, and even paper based documents - are equipped with “intelligence” and migrate automatically into SharePoint.


3 Steps into SharePoint

Active Email Manager 2007/2010/2013 includes:

 

For the central control of the Migration, the Active Migration Manager is used. Workflows are freely constructed and pre-defined scenarios activated by selecting “Job Definition“.


Importing Documents and detection of Meta Data

The "AMM Exchange Connector" assigns Folders or Postboxes from the Exchange Server to a central SQL Server, and uploads the relevant meta data. An entry is created to indicate the ongoing work flow.


What can be archived?

Active Email Manager 2007/2010/2013 is able to archive Emails originating from many differing sources. Besides e-mail servers, the user Email clients are also included.Archiving can be completed manually or automated as a Scheduled Task.


Journal Archiving (Compliance)

Active Email Manager 2007/2010/2013 can automatically archive the entire Incoming and Outgoing e-mail traffic. Using Exchange Server, this can be realized simply by using the Journaling Function.


PST Folder Archiving

With the PST archive option, archiving is completed in standard PST files in the central email archive. On importing, the PST files are converted to .msg format and are archived, maintaining the original folder structure. The archived emails are easily found using an extended search, for example using, Microsoft SharePoint 2007/2010/2013 or MS Search Express.